Platte River’s Records Management Department is responsible for the official records of Platte River Power Authority. The records management department receives and responds to record requests and is responsible for the legal retention of Platte River records and preservation of archival documents.

Public records are available for inspection by appointment between the hours of 8 a.m.-4 p.m., Mountain Time, Monday-Friday. Written requests will be met within three working days, or less, upon receipt of a written Public Records Request Form and retrieval fees, where appropriate. Extenuating circumstances might result in a seven working-day extension.

Many Platte River records are public records. Colorado Statutes define what specific records are not public and you will be informed if the information requested is not available for that reason.

Even though many Platte River records are public records, they are not all kept indefinitely. The records management department is responsible for implementing the Platte River Power Authority Records Retention Schedule. All Platte River records are evaluated for retention based on the length of time they will have significant value to the organization. Each type of record is assigned a retention period. For example: board minutes and resolutions are retained permanently, while invoices are destroyed after five years. Platte River’s retention schedule has been reviewed and approved by the Colorado State Archivist.

The Public Records Request Form is available in Adobe pdf format. After filling out the form, fax, mail or bring it, along with any appropriate fees, to Platte River Power Authority’s Headquarters. Please be as specific as possible when making your request.

Asking for “everything you’ve got” about a particular subject can be costly to the requestor. Platte River charges for records searches. See the Fee Schedule for current charges. If the estimated fees and charges for search, retrieval and photocopying are $50 or more, the fees and charges must be paid in advance by the requestor.

It is advised that you make a copy of your request form for your records.

For more information or to submit forms contact
Amy Meger at megera@prpa.org.